St Helena : NEW PROCUREMENT REGULATIONS IMPLEMENTED
Submitted by Saint Helena Herald (Public Relations Information Office) 05.10.2013 (Article Archived on 02.11.2013)
The Governor has recently approved the new Procurement Regulations which replace the Contract Regulations 2006.
NEW PROCUREMENT REGULATIONS IMPLEMENTED
has recently approved the new Procurement Regulations which replace the
Contract Regulations 2006.
Procurement Regulations have introduced a number of new concepts that reflect a
more modern procurement approach and are therefore significantly different to
the old Contract Regulations, the main changes being:
The threshold before the regulations apply has risen
to £5,000. A number of other thresholds have also risen to reflect the fact
that global prices have risen since the previous regulations were published.
All procurements above £5,000 must be on a Rolling
Procurement Plan before any procurement activity can take place. The Rolling
Procurement Plan will be published on the SHG Website to ensure suppliers have
increased visibility of upcoming procurement opportunities.
The main procurement decisions with SHG will be based
on risk and not value to ensure appropriate scrutiny of higher risk
procurements whilst allowing the routine ones to proceed quicker and with less
Procurement Services (the old Central Procurement
Unit) will play a much greater role in any Procurement classified as Medium or
High risk. This will focus procurement skill and expertise where it is
The main procurement decisions will now take place
before the procurement commences to ensure appropriate scrutiny and control of
what is to be purchased rather than at the end of the process when it is
normally too late to affect the decision.
The Contract Award process is significantly
simplified provided the tenders/quotations are within the boundaries agreed at
the commencement stage.
Tender Board will be replaced by a Procurement Board
with a significantly different Terms of Reference to focus on strategic
decisions and not on process.
To ensure greater transparency in the decision making
process all waivers to the Regulations and a register of SHG Contracts above
£5,000 will be published on the SHG website.
As with all
major changes the new regulations have been subject to a phased implementation
over the past two months, this has allowed approximately 100 SHG staff to be
trained in the new Regulations and the Tender Board to complete its business.
Regulations will come into full effect on 1 October 2013. However, until the
recruitment of the Head of Procurement Services and a number of other
organisational changes are implemented there may be some deviation from the
regulations regarding who in SHG conducts the procurement in order to ensure
capacity constraints do not significantly impact service delivery.
Copies of the
new Procurement Regulations, Terms of Reference for the Procurement Board and
process maps which will hopefully help guide people through the new processes,
can be found on the SHG website http://www.sainthelena.gov.sh/publications/,
via email from the Financial Secretary on email@example.com or
by visiting Corporate Procurement at the Castle.
officers within Finance and Corporate Procurement will be happy to discuss the
new regulations with any interested parties, so please feel free to contact
them via the Castle receptionist on telephone number 2470.